Email automation

Automate inbox management, email triage, cleanup, and replies with Jazz

Jazz connects to Gmail to help you manage your inbox intelligently. Use Jazz to categorize emails, archive newsletters, draft replies, and clean up thousands of old messages.

Smart email triage

Automate inbox management with intelligent categorization and prioritization.

Example

jazz agent chat email-triage

Ask: "Show me unread emails from the last 2 days and organize them"

Jazz will:

1. Read your unread emails from the specified time period
2. Categorize them by type (work, newsletters, social, etc.)
3. Provide a summary with counts
4. Offer actions like archiving, labeling, or drafting replies

Example output

You: Show me unread emails from the last 2 days and organize them

Agent: Found 23 unread emails:

📊 Work (12 emails)
- 5 from team members
- 4 pull request notifications
- 3 meeting invites

📰 Newsletters (8 emails)
🔔 Social (3 emails)

You: Archive all newsletters and label work emails by sender

Agent: ⚠️ About to:
- Archive 8 newsletter emails
- Add labels to 12 work emails

Proceed? (yes/no)

You: yes

Agent: ✓ Done! Inbox organized.

Jazz can categorize emails by sender, subject, or content. All actions require your explicit approval.

Bulk email cleanup

Clean up thousands of old emails based on age, sender, or content.

Example

Ask: "Find all emails older than 90 days from automated services"

Jazz will:

1. Search your email for messages matching the criteria
2. Categorize them by source (GitHub, LinkedIn, newsletters, etc.)
3. Show you a summary with counts
4. Ask for confirmation before deleting

Example output

You: Find all emails older than 90 days from automated services

Agent: Found 247 emails:
- GitHub notifications: 156 emails
- LinkedIn messages: 45 emails
- Newsletter archives: 46 emails

You: Delete all GitHub and newsletter ones, keep LinkedIn

Agent: ⚠️ PERMANENT DELETION WARNING
About to delete 202 emails. Type 'DELETE' to confirm:

You: DELETE

Agent: ✓ Deleted 202 emails successfully

Jazz requires explicit confirmation for permanent deletions. You can preview what will be deleted before confirming. Be careful with deletion commands - they’re permanent.

Automated email cleanup workflow

Schedule Jazz to clean up your inbox automatically on a recurring basis.

Workflow configuration

The email-cleanup workflow runs hourly to archive newsletters and promotional emails:

---
name: email-cleanup
description: Clean up newsletters and promotional emails from your inbox
schedule: "0 * * * *"
autoApprove: low-risk
skills:
  - email
---

What it does

Automatically cleans:

1. Newsletters you haven’t read: If a newsletter email has been sitting unread for more than 2 weeks, archives it
2. Promotional emails: Archives any promotional/marketing emails older than 3 days
3. Automated notifications: Archives GitHub notifications, CI/CD notifications, and similar automated emails you’ve already seen
4. Duplicate emails: Keeps only the most recent email from the same sender about the same topic

Never touches:

• Personal emails from real people
• Work-related emails with action items
• Receipts or invoices
• Emails marked as important
• Any email it’s uncertain about

Safety rules

The workflow follows strict safety rules:

• Only archives emails when highly confident they match the criteria
• If an email could be important, personal, or work-related, it skips it
• If the sender could be a real person (even if it looks promotional), it skips it
• Better to leave 10 safe-to-archive emails untouched than to archive 1 important email

Schedule the workflow

jazz workflow schedule email-cleanup

Jazz uses launchd on macOS and cron on Linux. If your machine was asleep when the workflow was supposed to run, Jazz can catch up automatically on next launch.

Example output

Email Cleanup Summary:
- 12 newsletters archived (older than 2 weeks)
- 5 promotional emails archived
- 8 GitHub notifications archived
- 3 duplicate emails archived

Total: 28 emails cleaned

The workflow uses the low-risk auto-approve policy, which allows archiving emails but requires approval for deletions.

Draft email replies

Ask Jazz to draft replies to important emails.

Example

You: Draft a reply to the latest email from Sarah about the project timeline

Agent: Latest email from Sarah:

Subject: Project Timeline Update
"Hi! Just wanted to check in on the authentication feature.
Are we still on track for the end of month deadline?"

Drafted reply:

---
Subject: Re: Project Timeline Update

Hi Sarah,

Yes, we're on track! The JWT refresh implementation is complete
and all tests are passing. I'm currently working on the final
security audit, which should be done by Friday.

We should be ready for deployment by the 28th as planned.

Best,
[Your name]
---

Send this reply? (yes/no/edit)

More examples

Organize by priority

"Organize my inbox by priority"

Show urgent emails

"Show me urgent emails from the last week"

Label team emails

"Label all emails from my team"

Archive old emails

"Archive all newsletters older than 30 days"

Setup

1. Authenticate with Gmail

First, authenticate Jazz with your Gmail account:

jazz auth gmail login

This will open a browser window to authorize Jazz to access your Gmail. Jazz uses OAuth2 for secure authentication and only requests the permissions it needs.

2. Create an email agent

Create an agent with Gmail tools:

jazz agent create
# Name: email-assistant
# Tools: Gmail

3. Start chatting

jazz agent chat email-assistant

You can ask Jazz to modify the description before using it, or refine your requests based on the context it maintains throughout the conversation.

Auto-approve policies

Control how much autonomy each workflow gets:

Policy	What it auto-approves
false	Nothing — always asks
read-only	Reading emails, searching
low-risk	+ archiving email, creating labels
high-risk	+ sending emails, permanent deletions

Credentials are stored securely using OAuth2 for Gmail. API keys and tokens are stored in your Jazz config and are never logged or exposed.